When submitting your public records request, please provide as many specific details as possible so that we may locate the record(s) quickly and efficiently.  If you are requesting any of the records listed below, please click on the appropriate link for additional guidance on what details to include in your request.  If you are requesting student educational records, patient records, or personnel records, click here for more information.

Student directory email/address list
Emails/correspondence of UI employees 
Contracts 
RFP/Bid results
Police incident/accident reports
Data/statistics 
Others

 

Student directory email/address list

When requesting a student directory list, please describe the student population (undergraduate, graduate students, etc.) and specify which directory elements (e.g. name, address, email address, year in school, etc.) you would like included in your list.

A sample public records request for a student directory list looks like this:

Fall 2016 Undergraduate and undergraduate students to include name address, email address, and year in school. 

Please note that there is a $75 charge to obtain a student directory list.  The Office of Transparency will email you an invoice with payment instructions upon receipt of your request.

Along with the invoice, a data request form will also be sent to you, which you’ll need to complete and email back before your request will be processed. 

UI students are allowed to restrict their directory information, so you will be getting a list of students who have not restricted that information.

Although individuals and/or organizations outside of the University may legally obtain University email addresses, our e-mail system is not intended for mass delivery of non-university related messages.  The University uses services and techniques to protect against malicious e-mail, unsolicited (“spam”) advertising, and targeted “phishing” scams. We reserve the right to take appropriate action to protect our systems and community members, including but not limited to blocking the delivery of e-mail and the sources that violate this policy.

Submit a public records request (will direct you to another page)

Email correspondence of UI employees

If you are requesting emails or correspondence of University employees, please identify specific University of Iowa employees whose records you would like searched.  Also include a date range for the search and specific keywords for us to use in the search. 

Two sample public records requests for email correspondence of employees look like this:

Email communications to or from John Doe from January 1 to June 20, 2016 discussing tuition increase. 

Correspondence between John Doe and Jane Smith from January 1 to June 20, 2016 with the following keywords: overtime increase, salary increase, AFSCME, union.

Please note that in accordance with our fee schedule, we charge a rate of $30/hour for requests that will take longer than one hour to process, which includes both the time it takes to retrieve documents as well as time to review documents for protected or confidential information. The broader your search parameters, the longer it will take to complete your request, and the more it will potentially cost.   

Submit a public records request (will direct you to another page)

Contracts

If requesting an employment contract (coaches, UI administrators, etc.), provide the name(s) of the applicable employees. If requesting purchasing/vendor contracts, provide the name of the vendor (if known) and/or the type of product/service.  These contracts may need to be reviewed by the Office of General Counsel before being released.

Submit a public records request (will direct you to another page)

Bid results

If requesting bid results, please provide the RFP/bid number and the title of the bid.  Please also specify the type of information being requested (award amount, bid tabulation, copies of proposals, etc.). 

Bid proposals may need to be reviewed by the Office of General Counsel before being released.

Submit a public records request (will direct you to another page)

Police Incident or Accident Report

Please include the name of the person involved, date of incident, case number if known, and any other pertinent details. 

Please note that there is a $5 charge for each police incident report you request. The Office of Transparency will email you an invoice with payment instructions upon receipt of your request.

Submit a public records request (will direct you to another page)

Data/Statistics

Provide specific details about the data being requested, including a date range. 

Please note that there may be charges associated with requests for data or statistics that are not readily available on an existing report.  In accordance with our fee schedule, we charge $30/hour (with the first hour free) for staff time involved in compiling data or creating reports in a specific format.  For requests that require database extraction or computer programming, the charge is $75/hour with a minimum fee of $75. 

Submit a public records request (will direct you to another page)

Others

For other requests, please identify the record in as much detail as possible and submit the request here. 

Student/Patient/Personnel Records

Student educational records, patient records, and employee personnel files are confidential under state and/or federal laws and may only be disclosed to the individual to whom they pertain or by parties who have written consent from that individual.  Please view the following links for more information on how to request access to these records.  You should not submit a public records request for these records. Please contact the appropriate department directly.

Transcripts 
Medical/Patient Records 
Student Education Records 

Employee Personnel Files